In these Terms and Conditions the following definitions apply:-
“the Exhibition Space Contract” means the Organisers’ form of agreement for the allotment of a stand at the Exhibition;
“the Authorities” means the relevant local, county and other public authorities and bodies relevant to the Exhibition;
“the Contract” means the Exhibition Stand approved by the Organisers to the Exhibitor;
“the Exhibitor” means the person, firm or company agreeing to take a stand at the Exhibition under the Exhibition Space Contract;
“the Exhibitors’ Manual” means the manual produced by the Organisers in relation to the Exhibition;
“Stand” means the table, table cloth, 4 chairs, sign and space allotted to the exhibitor by the organisers;
“the Organisers” means KelleyKo Ltd;
“the Venue” means the venue where the Exhibition will take place.
2. RULES & REGULATIONS
The Exhibitor must comply with the requirements of all Authorities and where applicable with all rules and regulations issued by the owner of the Venue in force at the time of the Exhibition.
3. STAND ALLOTMENT
4. CANCELLATION BY THE EXHIBITOR
The Exhibitor may cancel the Stand, by giving not less than 30 days’ notice to expire not later than the next cancellation date. Failing to do so before 30 days prior to the show incurs a charge of 50% of the total balance. Such notice must be given in writing via email and sent to the Organisers.
For the avoidance of doubt, but save as set out in clause 6 below, the above dates and fees cannot be changed and do not relate to, and are not affected by, any payment plan that may have been agreed by the Exhibitor with the organisers for the purpose of assisting the Exhibitor with payment for their Exhibition stand space.
The Organiser reserves the right to alter the Exhibition Dates as set out in the Exhibition Space Contract at any time provided that:
In the event of an alteration of the Exhibition Dates, the Organisers may change to the cancellation dates set out in clause 4 and the payment and dates for payment set out in the payment schedule of the Exhibition Space Contract and will notify the Exhibitor accordingly.
8. CANCELLATION OF EXHIBITION
(a) If the Exhibition is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour dispute, strike, lockout, civil disturbance, inevitable accident, the non-availability of the Exhibition premises, or any other cause not within the control of the Organisers, the Organisers shall be under no obligation to repay the whole or part of the stand space, and shall be under no liability to the Exhibitor in respect of any such abandonment, cancellation or suspension. In such event, the Organisers reserve the right to change the Venue for the Exhibition and to substitute the new Venue for the Venue named in the Exhibition.
If the Organisers come to believe at any time up to 14 days before the Exhibition that the holding of the Exhibition is unprofitable for the Organisers or not in the best interests of the industry concerned, the Organisers may cancel the Exhibition. If the Organisers cancel the Exhibition under this subclause, the Organisers shall promptly notify the Exhibitor of cancellation and shall within 30 days refund to the Exhibitor stand cost as may then have been paid, in full settlement of the Exhibitor’s rights against the Organiser.
9. FAILURE OF SERVICES
The Organisers will endeavour to ensure the supply of the services of the Venue but as the supply of such services is not within the control of the Organisers they shall not incur any liability to an Exhibitor for any loss or damage if any such services shall wholly or partially fail or cease to be available nor shall the Exhibitor be entitled to any allowance in respect of the amount paid by the Exhibitor.
10. INTELLECTUAL PROPERTY RIGHTS
The Organisers will not be liable for any damages, costs or other liabilities, the Exhibitor, his servants or agents may sustain in respect of the infringement of any intellectual property rights of the Exhibitor arising out of his participation in the Exhibition.
11. RIGHTS OF ORGANISERS AND VENUE OWNERS
The Organisers and the owners of the Venue or of interests therein and those authorised by them respectively have the right to enter the Venue at any time to execute works, repairs and alterations and for other purposes. No compensation will be payable to the Exhibitor for damage, loss or inconvenience so caused.
12. AMENDMENTS, APPLICATIONS AND INTERPRETATION OF THE TERMS AND CONDITIONS
13. OPENING HOURS
(a) The Exhibition will be open to visitors daily for the period and during the opening hours stated in the Exhibitors Manual.
(b) All dust covers must be removed and stands ready for display purposes by the readiness time stated in the Exhibitors Manual on each open day. No Exhibitor products shall be removed from their positions until the close of the Exhibition without the Organisers’ permission, nor shall any stand be covered up or closed during the Exhibition before the official closing time.
13. ADMISSION TO THE EXHIBITION
No Exhibitor will be admitted to the Exhibition without producing to the gate officials the Exhibitor’s badge issued to him/her by the Organisers, who reserve the right, at their discretion, to withdraw the pass issued to any person if complaints have been received concerning that person’s conduct.
It is the responsibility of the Exhibitor to ensure that gangways in front of the allocated stand are kept free from obstruction during the whole of the time the building is open for the purpose of the Exhibition.
16. DIRECTIONAL SIGNS
The Organisers reserve the right to affix stand numbers or directional signs on any stands in any position.
17. ADVERTISING IN THE VENUE
The Exhibitor is not allowed to place or affix advertisements anywhere in the building. Exhibitors should only distribute matter in relation to their own goods. Such matter may only be distributed from the allotted stand. Distribution of such matter from gangways or any areas outside the allotted stand is not permitted.
18. OFFICIAL BROCHURE
An official brochure will be issued. The Organisers will not accept responsibility for any omission, misquotations or other errors which may occur in the compilation of the brochure.
19. ELIGIBILITY OF EXHIBITS
20. CONDUCT OF EXHIBITORS
Every Exhibitor shall ensure that the allotted stand is open to view and staffed by competent representatives during the Exhibition hours. In the event of an Exhibitor failing to open the allotted stand or uncover exhibits thereon, the Organisers may do so or arrange for the stand and exhibits to be removed and the Exhibitor shall be liable for any charges that may thereby be incurred. The Organisers will not be liable for any losses, including consequential losses, sustained by the Exhibitor as a result of this action.
Exhibitors and all persons for whom they may be considered responsible in any way whatsoever, must conduct themselves in such a manner as shall not be objectionable to any other Exhibitor, Exhibitor’s employee, visitor or the Organisers, and shall not create any disturbance or obstruction. Any person who does not comply with these requirements shall be liable, at the discretion of the Organisers, to be removed from the Exhibition buildings and refused re-admission during the period of the Exhibition.
Exhibitors should only distribute advertising matter in relation to their own goods. Such matter may only be distributed from the allotted stand. Distribution of such matter from gangways or any areas outside the allotted stand is not permitted.
(a) The Exhibitor exhibits entirely at its own risk and the Organisers accept no liability, including negligence, to the Exhibitor arising out of or in connection with the Exhibition or the acts or omissions of the Organisers or its officers, servants, subcontractors, agents or visitors in relation thereto save as regards the contractual obligations of the Organisers hereunder.
(a) It is the responsibility of the Exhibitor to ensure that it takes out and maintains insurance to cover its losses or liabilities arising out of or in connection with the Exhibition including:
(iii) insurance against losses arising out of the cancellation of the Exhibition due to causes beyond the control of the Organisers.
All food and drink for serving on Stands or to be consumed within the Venue must be obtained from the official Venue Caterer.
Exhibitors are responsible to the Organisers for seeing that their stand is maintained in a clean state throughout the period of the Exhibition.
28. SHELL STANDS
STAND DESIGN & CONSTRUCTION
29. DELIVERY OF EXHIBITS
Deliveries must be arranged to ensure that all parcels are installed and arranged before opening to visitors.
Exhibitors must comply with the Build-up Timetable and Delivery Schedule published in the Exhibitors’ Manual.
The Organisers reserve no liability concerning delivery of material regarding the exhibitors stand.
30. REMOVAL OF EXHIBITS
All exhibitors and other property of the Exhibitor, his servants, agents, employees and contractors, must be removed from the Exhibition premises before the time and date specified in the Exhibitors Manual and the Organisers shall be entitled, if, in their reasonable opinion, the Exhibitor will be unable for any reason to comply with this condition, to remove and despatch such exhibits and property at the risk and expense of the Exhibitor to the address of the Exhibitor stated on the Contract.
Exhibitors, their agents or contractors, are responsible for the complete removal from the Venue and outside areas of all goods and materials used by them, together with all rubbish. Should any Exhibitor, agent or contractor fail to remove any rubbish within the time stipulated, then the Exhibitor shall indemnify the Organisers in respect of any claim thereby occasioned for failure to give possession of any part of the Venue on the due date, and the Organisers shall be entitled but not obliged to remove such materials as they consider necessary. The Exhibitor shall be liable for all loss and costs thereby occasioned. The Organisers reserve the right to specify the time at which individual stands shall be removed. Notwithstanding instructions issued specifically for the closing night of the Exhibition, the security of exhibits during the remaining time of the break down period is wholly the responsibility of the Exhibitor, his agent or contractor and the Organisers will not be responsible for any loss or damage that occurs.
Exhibitors are responsible for the cost of making good, restoring or renewing in all cases of damage or dilapidation to the Venue or any part thereof, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor.
Exhibitors occupying Shell stands are also responsible for the cost of making good, restoring or renewing any damage or dilapidation to Shell stand structures, floor coverings, light fittings, or any part thereof, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor. The cost of making good damage will be assessed by the Shell stand Contractor and charged to the Exhibitor. The Organisers in conjunction with the Venue, will inspect every site before erection and after demolition of the stand.
Dilapidations include (by way of example only) marks caused by paint, distemper, mortar or any other adhesive substance, bolt, screw or nail holes; battens, boarding, or any other material or substance attached or adhering to walls, floors or any parts of the building; loose wire or other things left behind. The cost of making good will be assessed by the Venue and charged to the Exhibitor by the Organisers. In their own interests, Exhibitors should satisfy themselves as to the condition of their site, both before erection and after clearance.
32. Photos and Videos
During the show you may have pictures and videos taken of you to be used to share on our website and social media platforms.
33. The organisers cannot be responsible for any of the belonging brought to the event by the exhibitors and are not liable for any items that maybe lost, misplaced or stolen.